FACILE is committed to delivering seamlessly integrated HR and compliance solutions designed for the evolving needs of today’s enterprises. We bring together deep industry knowledge, digital innovation, and a client-first approach to help organizations stay compliant, reduce risks, and achieve operational excellence.
Organizations depend on contractors, staffing agencies and service providers for essential business operations. However, manually collecting and verifying vendor licences, employee records, attendance, payroll documents, statutory contributions and payment proofs can be slow, inconsistent and difficult to monitor.
FACILE Vendor Audit Automation Tool digitizes the complete vendor compliance audit process. It helps principal employers create audit checklists, collect vendor documents, validate payroll and statutory records, raise observations, track corrective actions and measure vendor performance through real-time compliance scores.
Vendor documents
Payroll and statutory records
Audit observations
Real-time compliance scores
Traditional vendor audits often depend on spreadsheets, emails, physical files and repeated follow-ups. This makes it difficult to identify missing documents, compare related payroll records and understand the compliance position of each vendor.
FACILE provides a structured monthly audit workflow. Vendors can upload the required documents, auditors can review and verify them, and management can monitor compliance results across contractors and locations from one centralized platform.
FACILE supports the collection, verification and monitoring of:
Vendor and contractor master details
Work orders and service agreements
Contractor registrations and licences
Employee deployment records
Attendance and muster records
Wage and salary registers
Employee payslips
Bank salary-payment proofs
Minimum-wage records
Overtime calculations and payments
EPF contribution records
ESI contribution records
Professional tax records
Labour welfare fund records
Statutory challans and returns
Bonus and leave records
Insurance and policy documents
Training and safety records
Audit observations and vendor responses
Corrective-action evidence
Vendor compliance reports
Manage audit activities, documents and observations for multiple vendors through a single platform.
Apply consistent audit checklists, document requirements, verification rules and reporting formats across locations.
Create periodic submission requirements and enable vendors to upload documents within prescribed timelines.
Review vendor payroll, statutory and establishment records through an organized digital workflow.
Compare attendance, wage registers, payslips and salary-payment proofs to identify potential differences.
Track available EPF, ESI, professional tax, labour welfare fund, licence and return-related records.
Measure vendor performance based on document submissions, verification outcomes and unresolved observations.
Identify missing documents, expired licences, wage differences, delayed contributions and recurring non-compliance.
Assign observations to vendors, define response timelines and monitor corrective actions until closure.
Maintain a clear record of submissions, observations, responses, approvals and pending actions.
Compare the compliance performance of different vendors across services, locations and audit periods.
Monitor contractor and vendor compliance across factories, offices, branches and project locations.
Maintain an organized digital audit trail for management reviews, customer audits and regulatory inspections.
Use dashboards and reports to identify higher-risk vendors and recurring compliance issues.
Create vendor profiles containing registration details, licences, service categories, contract periods, work locations and contacts.
Configure audit points and document requirements based on vendor type, service category, location and compliance applicability.
Schedule monthly, quarterly, half-yearly, annual or event-based vendor audits.
Provide authorized vendor users with secure access to upload required records and supporting documents.
Allow auditors to review, approve, return or reject submitted documents with clear comments.
Support the comparison of attendance, wage registers, payslips, statutory contributions and payment proofs.
Compare vendor wage records with configured minimum-wage information based on relevant categories and locations.
Review employee statutory information, contribution records, challans, returns and supporting documents.
Monitor vendor registrations, licences, amendments, validity periods and renewal deadlines.
Notify vendors and responsible users about pending uploads, approaching due dates and unresolved observations.
Raise audit observations, categorize risks, assign ownership and define corrective-action timelines.
Monitor vendor responses, supporting evidence and preventive measures until the observation is closed.
Generate compliance scores using document availability, audit outcomes, timeliness and open observations.
Compare vendors based on compliance scores, pending documents, recurring observations and closure performance.
Generate structured audit reports containing findings, supporting records, risks and corrective-action status.
Maintain a history of document submissions, reviews, status changes, observations, responses and approvals.
Provide controlled access to vendors, auditors, HR teams, compliance managers, procurement teams and management.
Manage vendors working across different entities, establishments, factories and locations.
FACILE combines vendor onboarding, document collection, automated validation, audit observations, compliance scoring and corrective-action monitoring within one platform.
It helps organizations move from periodic manual reviews to a continuous and transparent vendor compliance process.
Centralized vendor audit management
Configurable audit checklists
Automated document collection
Payroll and statutory-record validation
Licence and registration tracking
Real-time compliance scores
Observation and response management
Corrective-action monitoring
Multi-vendor and multi-location dashboards
Digital audit reports and records
FACILE ONE gives authorized users mobile access to vendor compliance information. Principal employers, HR managers, compliance teams and business leaders can monitor vendor submissions, review audit observations, receive notifications and access reports from anywhere.
It keeps management connected with vendor compliance without depending on manually prepared spreadsheets and status updates.
Vendor compliance at your fingertips
Real-time audit visibility
Smart alerts and notifications
Multi-vendor compliance monitoring
Multi-location performance tracking
Access to audit observations
Digital vendor audit reports
Compliance score monitoring
Faster risk identification
Secure access anytime and anywhere
Monitor vendor submissions, pending verifications, overdue documents, open observations and compliance performance.
Receive alerts for document due dates, pending vendor responses, rejected submissions and corrective actions.
View payroll, statutory, licence and audit information for multiple vendors through one platform.
Access audit findings, observations, vendor responses, evidence and closure reports.
Refer to minimum wages, holidays, professional tax, labour welfare fund, gazette notifications and other compliance resources.
Measure and compare vendor performance using consolidated compliance scores.
Role-based permissions protect sensitive vendor, employee, payroll and statutory information.
FACILE is suitable for:
Principal employers
Human resource departments
Compliance managers
Procurement teams
Vendor-management teams
Payroll and finance departments
Factory and establishment managers
Internal auditors
Contractors and service providers
Staffing and manpower companies
Security and housekeeping agencies
Compliance consultants
Transform vendor audits into a structured, transparent and measurable compliance process.
FACILE helps your organization collect vendor records, validate payroll and statutory documents, identify compliance risks and monitor corrective actions. FACILE ONE keeps critical vendor compliance information accessible wherever your work takes you.
A Vendor Audit Automation Tool is software that helps organizations schedule vendor audits, collect documents, verify records, raise observations and monitor corrective actions.
FACILE creates audit checklists, schedules submission activities, enables document uploads, supports validation and generates compliance scores and reports.
FACILE can support audits for staffing agencies, labour contractors, facility-management vendors, security agencies, housekeeping providers and other service vendors.
Yes. Multiple vendors, contractors, service categories and work locations can be monitored through one platform.
Yes. Audit points and document requirements can be configured based on vendor category, work scope, location and compliance applicability.
Yes. Authorized vendor users can upload required records, view observations and submit corrective evidence.
The platform can manage licences, registrations, employee records, attendance, wage registers, payslips, payment proofs, challans and returns.
Yes. The platform can support comparisons among attendance, wages, payslips, bank payment proofs and statutory records.
Yes. Vendor wage data can be compared with configured minimum-wage information based on applicable categories and locations.
Yes. Employee statutory details, contribution records, challans, returns and supporting documents can be reviewed.
Yes. Vendor registrations, licences, validity periods, amendments and renewal dates can be monitored.
Auditors can raise observations, define risk levels, assign them to vendors and monitor responses until closure.
Yes. Vendor responses, supporting evidence, corrective measures and closure status can be maintained within the platform.
A vendor compliance score provides a consolidated measurement based on submission timeliness, document status, audit findings and unresolved risks.
Yes. Management can compare vendors using compliance scores, open observations, document status and corrective-action performance.
Yes. Automated alerts can be sent for document submissions, audit deadlines, vendor responses and pending corrective actions.
Yes. FACILE can generate vendor-wise, location-wise, period-wise, observation-wise and risk-based audit reports.
FACILE ONE is a mobile-enabled platform that provides authorized access to vendor dashboards, alerts, audit reports and compliance scores.
FACILE provides role-based access so users can view only the vendor, location and compliance information relevant to them.
No. Automation organizes audit activities and identifies potential differences. Final observations and compliance decisions should be reviewed by authorized professionals.
Contact the FACILE team to schedule a demonstration and discuss a vendor audit solution based on your contractors, service categories and operational locations.
Digitize your establishment, vendor, audit, and statutory compliance management with FACILE.
