FACILE is committed to delivering seamlessly integrated HR and compliance solutions designed for the evolving needs of today’s enterprises. We bring together deep industry knowledge, digital innovation, and a client-first approach to help organizations stay compliant, reduce risks, and achieve operational excellence.
Organizations engaging contract workers, temporary employees, staffing agencies and outsourced service providers must maintain visibility over their payroll and statutory compliance. Manually reviewing attendance, wage registers, payslips, payment proofs, EPF, ESI and contractor documents every month can be time-consuming and prone to errors.
FACILE Third-Party Payroll Compliance Automation Tool digitizes the collection, validation and monitoring of contractor payroll records. It helps principal employers, HR teams and compliance managers identify document mismatches, track statutory obligations, raise audit observations and monitor corrective actions through one centralized platform.
Contractor payroll records
Document mismatches
Statutory obligations
Corrective actions
Although payroll may be processed by a contractor or staffing agency, the principal employer requires adequate oversight of wage payments and applicable statutory compliance. Limited visibility into contractor records can expose the organization to financial, operational and reputational risks.
FACILE creates a standardized monthly compliance workflow for every contractor. Vendors can upload prescribed records, compliance teams can verify the documents, and management can monitor the results using real-time dashboards and compliance scores.
FACILE supports the collection and monitoring of:
Contractor employee master data
Employee deployment details
Attendance and muster records
Wage and salary registers
Employee payslips
Bank salary-payment proofs
Minimum-wage compliance records
Overtime calculations and payments
EPF contribution records
ESI contribution records
Professional tax records
Labour welfare fund records
Statutory challans and returns
Employee UAN and insurance details
Bonus and leave-related records
Contractor registrations and licences
Work orders and contractor agreements
Payroll audit observations
Corrective-action evidence
Monthly compliance reports
Manage payroll and statutory records submitted by multiple contractors through one platform.
Create monthly document requirements and enable contractors to upload records within defined timelines.
Reduce manual effort by comparing attendance, wage registers, payslips, bank payment proofs and statutory records.
Identify possible wage shortfalls by comparing contractor payroll data with configured minimum-wage information.
Track whether employee wages were processed and whether supporting payment evidence was submitted.
Monitor employee coverage, contribution details, challans, returns and available supporting records.
Identify missing documents, delayed submissions, payroll mismatches and statutory contribution differences at an early stage.
Assign observations to contractors, set response timelines and monitor corrective actions until closure.
Evaluate contractor performance using document submissions, audit findings and unresolved observations.
Monitor different contractors, staffing agencies and service providers through a consolidated dashboard.
Track third-party payroll compliance across branches, establishments, factories and project locations.
Maintain a clear record of uploaded documents, verification results, observations, responses, approvals and closures.
Use contractor-wise and location-wise reports to identify recurring gaps and higher-risk vendors.
Create contractor profiles containing registration details, licence information, contract periods, locations and responsible contacts.
Maintain contractor employee codes, work locations, departments, joining details and statutory identification information.
Generate contractor-specific payroll and statutory document requirements for every compliance period.
Compare attendance, paid days, leave, overtime and wage data to identify possible differences.
Review earnings, deductions, overtime, net wages and employee-level payroll information.
Compare payslip details with wage-register data to identify missing or inconsistent salary information.
Check available salary-payment evidence against the net wages reflected in contractor payroll records.
Compare wages paid with configured wage information based on employee category, skill level and work location.
Monitor UAN details, eligible wages, contribution records, challans and supporting documents.
Review insurance details, eligible wages, contribution records, challans and supporting evidence.
Monitor applicable professional tax and labour welfare fund deductions, payments and documentation.
Compare approved overtime hours with the overtime amounts reflected in payroll records.
Allow contractors to upload required documents and enable compliance teams to review, approve or return them.
Send reminders for upcoming deadlines, pending uploads, rejected records and unresolved observations.
Raise payroll observations, assign them to contractors and track responses with supporting documents.
Monitor contractor responses, corrective measures and evidence until the observation is resolved.
Generate contractor compliance scores based on timely submissions, document acceptance and outstanding risks.
Compare the performance of different contractors across locations, periods and compliance categories.
Provide appropriate access to principal employers, HR teams, compliance managers, auditors and contractors.
Generate contractor-wise, location-wise, period-wise and risk-based payroll compliance reports.
FACILE combines contractor document collection, automated validation, audit workflows, corrective-action monitoring and management reporting within one system. It helps principal employers replace scattered emails and spreadsheets with a consistent third-party payroll compliance process.
Centralized contractor management
Monthly compliance workflows
Automated payroll-document validation
Wage and payment verification
EPF and ESI monitoring
Real-time vendor compliance scores
Observation and response tracking
Multi-contractor and multi-location dashboards
Secure digital records
Comprehensive audit reports
FACILE ONE gives authorized users quick access to contractor payroll and compliance information from a mobile-enabled platform. Principal employers, HR managers and compliance teams can monitor submissions, review scores, receive alerts and access audit reports from anywhere.
It provides management with continuous visibility over third-party workforce compliance without depending on manually prepared status reports.
Contractor compliance at your fingertips
Real-time payroll compliance visibility
Smart due-date alerts
Multi-vendor monitoring
Multi-location compliance tracking
Quick access to audit observations
Digital contractor compliance reports
Compliance score monitoring
Faster risk identification
Secure access anytime and anywhere
Monitor contractor submissions, pending verification, overdue documents, open observations and compliance performance.
Receive alerts for pending document uploads, rejected records, statutory deadlines and unresolved corrective actions.
View payroll and statutory compliance information for different contractors and service providers.
Access contractor audit observations, submitted responses, supporting evidence and final reports.
Refer to minimum wages, holidays, professional tax, labour welfare fund and other statutory information.
Measure and compare contractor performance using consolidated compliance scores.
Role-based permissions protect sensitive contractor, employee, payroll and statutory information.
FACILE is suitable for:
Principal employers
Human resource departments
Compliance managers
Payroll teams
Procurement and vendor-management teams
Factory and establishment managers
Finance and legal departments
Staffing and manpower agencies
Labour contractors
Facility-management companies
Security and housekeeping service providers
Compliance consultants and auditors
Strengthen third-party workforce governance with a centralized platform that provides better visibility, accountability and control.
FACILE helps your organization monitor contractor attendance, wages, payslips, salary payments, statutory contributions and audit observations. FACILE ONE keeps important contractor compliance information accessible wherever your work takes you.
It is software that helps organizations collect, verify and monitor the payroll and statutory compliance records of contractors, staffing agencies and outsourced service providers.
A third-party payroll employee is generally engaged through a contractor, staffing company or service provider rather than being directly processed through the principal employer’s payroll.
FACILE creates monthly document checklists, collects contractor records, validates payroll data, tracks statutory activities and manages audit observations.
Contractors can upload attendance records, wage registers, payslips, bank payment proofs, challans, returns, employee details, licences and other required documents.
Yes. Attendance, paid days, leave, overtime and wage information can be compared to identify potential differences.
Yes. Salary components, deductions and net wages recorded in wage registers and payslips can be compared.
Yes. Available bank payment information can be compared with net wages shown in contractor payroll records.
Yes. Contractor wages can be compared with configured minimum-wage information based on relevant employee categories and locations.
Yes. FACILE can monitor UAN details, contribution records, challans, returns and related supporting documents.
Yes. Employee insurance details, eligible wages, contributions, challans and supporting records can be reviewed.
Yes. Applicable professional tax and labour welfare fund activities can be monitored based on the contractor’s work location.
Yes. Approved overtime hours can be compared with the overtime wages shown in contractor payroll documents.
Compliance teams can raise observations, assign them to contractors, specify response timelines and review submitted corrective evidence.
Yes. Compliance scores can be calculated using document-submission status, verification results and outstanding observations.
Yes. FACILE supports multiple contractors, service providers, business entities and work locations within one platform.
Yes. Authorized contractor users can upload required documents, view observations and submit responses based on their assigned access.
Yes. Alerts can be sent for due dates, pending submissions, rejected documents and unresolved observations.
FACILE can generate contractor-wise, location-wise, period-wise, document-status, observation and compliance-risk reports.
FACILE ONE is a mobile-enabled platform that provides access to contractor dashboards, notifications, audit reports and compliance scores.
No. Automation improves verification and monitoring, but legal applicability and final compliance decisions should be reviewed by authorized professionals.
Contact the FACILE team to schedule a demonstration and discuss a solution based on your contractor network, workforce, locations and compliance requirements.
Digitize your establishment, vendor, audit, and statutory compliance management with FACILE.
